Submit Online List of Candidates for Class XII for Examination 2011

Instruction for Submission of List of Candidates (LOC) for Class XII for Examination 2011

1. From academic session 2010-11 onwards, List of Candidates (LOC) for Class XII for Examination 2011 has to be made on-line through the website www.cbse.nic.in and it is mandatory to submit List of Candidates (LOC) on-line for Class XII. The link ‘Online List of Candidates for Class XII for Examination 2011’ may be clicked in the website www.cbse.nic.in and instructions given may be followed.

1. List of Candidates (LOC) (light green form) shall not be sent by the Regional Office to the school w.e.f. 2010-11 sessions.

1. The schools affiliated with CBSE upto Sr. Secondary level (Class XII) shall submit the details of those candidates who are on roll in Class XII for the academic session 2010-11 in the school.

1. Fee details & Schedule for  Sr. School Certificate Examination (Class XII) 2011 :

Fee per candidate			Schedule for On-line Submission  of details of Candidate	Date for Receipt of Final List of Candidates along with Fee in the Regional Office(*)
Govt. &  Govt. Aided Schools of Delhi	Schools in India	Schools in Foreign
Rs.220/-  without late fee (For first five Subjects)	Rs.350/-  without late fee (For first five Subjects)	Rs.2000/- without late fee (For first five Subjects)	15th September	22nd September
Rs.100/- for Additional Sixth Subject	Rs.150/- for Additional Sixth Subject	Rs.750/- for Additional Sixth Subject
Rs.20/- for each Practical Subject (for Class XII)	Rs.25/- for each Practical  Subject (for Class XII)	Rs.25/- for each Practical Subject (for Class XII)
With Late Fee of Rs.100/-			30th September	7th October
With Late Fee of Rs.200/-			15th October	22nd October
With Late Fee of Rs.300/-			30th October	7th November

(*)15 days grace time in place of 7 days  for receipt of Final List of Candidates (LOC) will be allowed to the schools belonging to remote areas viz. Arunachal Pradesh, Assam, Manipur, Meghalaya, Mizoram, Nagaland, Sikkim, Tripura, Lahaul and Spiti District and Pangi sub division of Chamba District of Himachal Pradesh, Andaman & Nicobar Island, Lakshadweep and schools in foreign countries.

These dates shall be applicable for all years. In case the dates mentioned above fall on a holiday/ Saturday/Sunday, next working day shall be applicable.

1. On-line submission of List of Candidates (LOC) shall be closed after last date and no List of Candidates (LOC) shall be accepted after the last date.

1. Receipt of details of List of Candidates (LOC) shall be acknowledged by the Regional Office only after the receipt of fee in the shape of Demand Draft.

1. In the interest of their own candidates, Schools are advised to start submitting details on-line as per Instructions given on the website www.cbse.nic.in and take necessary steps so that computer generated details of List of Candidates (LOC) along with fee in the shape of Demand Draftreach Regional Office before the last dates and to avoid the possibility of dis-connection / inability / failure to log on to the Board’s website on account of heavy load on internet / website jam.

1. Please take print-out of the instructions and procedure and read them carefully before submission of details of candidate for List of Candidates (LOC).

Instructions and Procedure for online submission of details of List of Candidates (LOC):

The following Steps 1 to 8 may be followed in sequence for online submission of details.

Activities to be done for List of Candidates (LOC) before last date with / without late feeare:

Steps	Activities for List of Candidates (LOC)	Nature of Activity
1	Login	Online
2	Submission of details of candidates for List of Candidates (LOC)	Online
3	Check list Printing of List of Candidates (LOC)	Online
4	Correction of Candidates Details, if any	Online
5	Finalisation of Data	Online
6	Submission of Fee Details	Online
7	Printing of Final List of Candidates (LOC)	Online
8	Submission of List of Candidates (LOC) along with Fee to Regional Office by Post	Manual

1. Login:

1. Only Registered schools are permitted to login.
2. For login, you may use your affiliation number as user-ID and password as given by you at the time of “Registration of Class IX/ XI candidates for 2010-11 online’
3. You are advised to keep changing the Password at frequent intervals to avoid misuse.

1. Submission of details of Candidates for List of Candidates (LOC) :

1. The schools shall submit carefully and meticulously the details of each candidate on roll during academic session 2010-11 in Class XII as per the details available in the Admission and Withdrawal register of the School.
2. The date on which the candidate’s details are entered shall determine the fee to be paid by the candidate and shall be generated automatically by the computer.
3. After submission of details of each candidate, two buttons shall be displayed as per details below:

• To continue entering details of  Candidate, click on button at Sl.No.1
• To close now and continue at a later time, click on button at Sl.No.2

Sl.No	Buttons	Remark
1	Save and Enter next candidate Details	Press this to enter details of next candidate
2	To close now and continue at a later time	Press this to finish entering details of candidate for now and continue later

1. The schools have the option to submit the details of candidates in different lots.

3. Check list Printing of List of Candidates (LOC):

a.     Schools shall print a list of the submitted details of candidates by choosing the option “Check list Printing of List of Candidates (LOC)” using a printer attached with the school’s computer.

b.     The printer settings may be set for A4 size paper with Landscape printing with all side margins set to 0.25”.

c.     The heading of this List will be ‘CHECK LIST OF CANDIDATES FOR CLASS FOR CLASS…’

d. The details in the list may be compared with the Original Admission and Withdrawal register. Subject Code and Subject Name offered by each candidate should also be checked.

e.     When all corrections including spelling mistakes have been noted down, correction can be carried out by choosing option “Correction of Candidates Details, if any”.

4.   Correction of Candidates Details, if any :

a.     This activity has three options ADD, MODIFY, DELETE.

• ADD :  Details of any left out Candidates/ new candidates can be submitted.

• MODIFY: Correction in the already submitted details of the candidate can be updated/ modified/corrected.  The Record No. printed against the candidate’s details is typed and the candidate’s details shall be displayed on the screen.  Required correction/ modification can be typed against the particular details.

• DELETE:  Already submitted details of the candidate can be removed from the list completely by typing the Record No. printed against the candidate’s detail whose details are to be removed from the list. Candidate’s details shall be displayed on the screen before deletion.  Details once deleted can not be recovered and has to be re-entered if needed again by using ADD option.

1. The Check List can be generated by choosing option “Checklist Printing of List of Candidates (LOC)”,  compared manually with the Admission and Withdrawal register and corrected by choosing option “Correction of Candidates Details, if any”, any number of times till it is error-free.  i.e. Options “Submission of Details of Candidates for List of Candidates (LOC)”, “Check list Printing of List of Candidates (LOC)” and “Correction of Candidates Details, if any” may be repeated to make the list error-free.

5. Finalisation of Data:

a.     When all corrections/spelling mistakes have been carried out and the list is error free, Finalisation of data is done.

b.     Finalisation of data means no more correction /deletion /modification of data which have been submitted till the date of finalization of data is possible i.e. Data submitted shall be deemed as final.

c.     After finalization of data, Demand draft details for requisite fee are to be entered. Fee shall be applicable as per fee schedule i.e. the date on which the data is finalised is taken for account for fee calculation    i.e.

• If candidates’ details are entered by 12^th September and finalisation of data is done on 15^th September then NO late fee shall be applicable.
• If candidates’ details are entered by 15^th September and finalisation of data is done on 15^th September then NO late fee shall be applicable.
• If candidates’ details are entered by 15^th September and finalisation of data is done on 20^th September then late fee of Rs.100/- for each candidate shall be applicable.

d.     After finalisation of data, addition of more candidates is possible provided the date of submission of details is within the time schedule and fee shall be remitted as per fee schedule

6. Submission of Fee Details:

a.     Demand draft for the Requisite Fee (List of Candidate (LOC) Fee + Late Fee, if any) shall be made in favour of the Secretary, Central Board of Secondary Education, CBSE drawn on any Nationalised Bank payable at the place of Regional Office of the Board under whose jurisdiction the school is located.

b.     Details of Demand draft such as Date, Amount and Bank shall be submitted on-line.

7. Printing of Final List of Candidates (LOC):

a.     Schools shall take Final list of Candidates submitted. The Final list has provision for four

Candidates’ information.  Final list can not be generated without submission of fee details.

b.     The heading of this List will be ‘FINAL LIST OF CANDIDATES FOR CLASS___’.

c.     Once Final list is generated, no more addition, deletions or corrections can be made on this data.

d.     The printer settings may be set for A4 size paper with Landscape printing with all side margins set

to 0.25”.

e.     A photocopy of the Final printout with Candidate’s signature and photograph should be retained by the School as office copy.

8. Submission of List of Candidates (LOC) along with Fee to Regional Office by Post:

a.     School No., School Name and Address, Principal name and phone no, should be written on the back of the Demand Draft.

b.     Final List with candidate’s signature along with Demand draft and duly filled and signed Certificate of Principal should reach the concerned ‘Regional Officer’, Respective Regional Office of the Board within stipulated schedule given above.

Contact details:

Regional Office	Jurisdiction of Schools	For any technical Query regarding On line submission
Regional Office Central Board of Secondary Education, PS-1-2, Institutional Area, I.P.Extn. Patparganj, Delhi-110 092.	NCT of Delhi, Foreign Schools	Mr. Kamal Khandelwal, Programmer kamalcbse@gmail.com
Regional Office Central Board of Secondary Education, Plot No. 1630 A, “J” Block, 16th Main Road Anna Nagar West, Chennai-600040 (Tamil Nadu)	Andhra Pradesh, Goa, Karnataka, Kerala, Maharashtra, Tamil Nadu, Andaman and Nicobar Islands, Daman and Diu, Lakshadweep, Puducherry	Mrs. Vijayalaxmi Programme Assistant. rochennai.cbse@nic.in
Regional Office Central Board of Secondary Education, House No.10, Seuj Sarani, Lakhimi Nagar, Hatigaon, Guwahati-781006 (Assam)	Assam, Nagaland, Manipur, Meghalaya, Tripura, Sikkim, Arunachal Pradesh, Mizoram.	Mr. Shambulal Prasad Programmer roguwahati.cbse@nic.in
Regional Office Central Board of Secondary Education, Todarmal Marg, Ajmer-305 030 (Rajasthan)	Gujarat, Madhya Pradesh, Rajasthan, Dadra and Nagar Haveli	Mr. V Santhanam Programmer roajmer.cbse@nic.in
Regional Office Central Board of Secondary Education, Sector- 5 , Panchkula – 134109 (Haryana)	Haryana, Himachal Pradesh., J & K, Punjab, U.T.of Chandigarh	Mr. J K Jain Programmer ropanchkula.cbse@nic.in
Regional Office Central Board of Secondary Education, 35 B, Civil Station, M.G. Marg , Civil Lines, Allahabad-211 015 (Uttar Pradesh)	Uttar Pradesh, Uttaranchal	Mrs. I Margaret Catherine Deputy Secretary (IT) catherine.cbse@nic.in
Regional Office Central Board of Secondary Education, 6th Floor, Alok Bharti Complex, Saheed Nagar, Bhubaneshwar-7510007 (Orissa)	West Bengal, Orissa, Chhattisgarh	Mrs. I Margaret Catherine Deputy Secretary (IT) catherine.cbse@nic.in
Regional Office Central Board of Secondary Education, 8th Floor, BSFC Building,Fraser Road, Patna-800001 (Bihar)	Bihar, Jharkhand	Mrs. I Margaret Catherine Deputy Secretary (IT) catherine.cbse@nic.in