Format for Writing a Formal Letter
There’s a strict format to follow while writing a formal letter which is explained below:
1. Sender’s address: On the left side of the page, just next to the margin, write the sender’s address/ contact details.
2. Date: Below the sender’s address write the date after leaving one line.
3. Receiver’s address: After date, write the address of the recipient (the Officer / Principal / Editor).
4. Subject of the letter: Here you have to mention the main purpose of the letter in 4 - 5 words.
5. Salutation: Respected Sir / Madam
6. Body: Here you have to explain the matter of your letter. Body of letter must be divided into 3 paragraphs as follows:
- First Paragraph: Introduce yourself and the purpose of writing the letter in brief.
- Second Paragraph: It should include the matter in detail.
- Third Paragraph: Here you have to conclude your letter by mentioning the conclusion or solution.
7. Complimentary Closing:
Thanking you.
Yours faithfully, Yours sincerely
8. Sender’s name/signature and designation (if applicable)
an example of a correct letter format referring the answer written by the highest scorer in CBSE English (Language & Literature) Paper:
Question: You intend to join coaching classes at International Coaching Center situated in Raipur. The institute specializes in teaching science to classes XI – XII. Write a letter of inquiry in 100-120 words addressed to the Administrator incharge of the institute seeking clarification about the timings, duration, staff, transport and other necessary details for joining the institute. You are Rajesh/Rajni 2, Library Road Jabalpur.
Answer.
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Gaurav Seth 4 years, 8 months ago
Format for Writing a Formal Letter
There’s a strict format to follow while writing a formal letter which is explained below:
1. Sender’s address: On the left side of the page, just next to the margin, write the sender’s address/ contact details.
2. Date: Below the sender’s address write the date after leaving one line.
3. Receiver’s address: After date, write the address of the recipient (the Officer / Principal / Editor).
4. Subject of the letter: Here you have to mention the main purpose of the letter in 4 - 5 words.
5. Salutation: Respected Sir / Madam
6. Body: Here you have to explain the matter of your letter. Body of letter must be divided into 3 paragraphs as follows:
7. Complimentary Closing:
Thanking you.
Yours faithfully, Yours sincerely
8. Sender’s name/signature and designation (if applicable)
an example of a correct letter format referring the answer written by the highest scorer in CBSE English (Language & Literature) Paper:
Question: You intend to join coaching classes at International Coaching Center situated in Raipur. The institute specializes in teaching science to classes XI – XII. Write a letter of inquiry in 100-120 words addressed to the Administrator incharge of the institute seeking clarification about the timings, duration, staff, transport and other necessary details for joining the institute. You are Rajesh/Rajni 2, Library Road Jabalpur.
Answer.
2Thank You