Writing formal later

Mr. M. Leaf (name) Chief of Syrup Production (title) Old Sticky Pancake Company 456 Maple Lane Forest, ON 7W8 9Y0 Salutation Skip one line after the inside address and then type the salutation. Your choice of salutation depends on whether or not you know the intended recipient of the formal letter. The most usual greeting is Dear followed by the person's name and punctuated with a colon. If you don't know whether the person you are addressing is a man or a woman, you may begin with Dear Sir or Madam: again followed by a colon. Ms. may be used if you don't know the marital status of a woman. Furthermore, if the person has a specific title such as Dr. make sure that you use it. Here are some examples of each salutation: Dear Mr. Trunk: Dear Ms. Root: Dear Mrs. Branch: Dear Dr. Acorn: Body Skip one line after the salutation and begin typing the body of the formal letter. This is the main part of the letter. Keep in mind the rules outlined above regarding brevity and coherence. It is best to use short, clear, logical paragraphs to state your business. Closing and Signature This is the end of the letter. Skip one line after the last paragraph of the body of the letter and type the closing. Only the first word of the closing should be capitalized. It is punctuated with a comma. Leave several lines after the closing and type (or print) your signature. Your actual handwritten signature is to be inserted between these two printed lines, written in ink.

Follow the steps below to learn how to write an official letter. Set up your font and margins. Create your heading. Write your salutation. Use your body paragraphs to state your reasons for writing. Add your closing body paragraph and signature. Mention and add your enclosures. Proofread and send your letter.

Question 1.
The unsanitary conditions in your colony are causing multiple diseases. Write a letter to the Municipal Commissioner bringing the problem to his notice and request him to take urgent action in the matter. You are Deepak/Deepa of C 2/8, Ankur Enclave, New Delhi.
Answer:
C 2/8, Ankur Enclave
New Delhi
20 August 20XX
The Municipal Commissioner
Shahdara
Delhi 1100XX
Dear Sir

Subject: Insanitary conditions in the colony

I have been a resident of Ankur Enclave for the past eleven years. I would like to bring to your notice the insanitary conditions in our colony. Rubbish and garbage lie in heaps. Lack of drainage system raises a persistent foul smell in the area.

During rainy season water stagnates in pits on the street which makes the whole condition even worse. These become the breeding ground for mosquitoes, which expose the residents to multiple diseases like dengue, malaria, etc. Our colony has become an unhealthy and disease–prone area. Every day, someone or the other is succumbing to deadly diseases. Some of the families have also shifted lock, stock, and barrel to better localities.

You are requested to take an immediate remedial action to set things right.

 

Thanking you

Yours faithfully

Deepa

Format of Formal Letters

………………………………. Sender’s ………………………………. address ………………………………. ………………………………. Date ………………………………. Receiver’s address ………………………………. ………………………………. Salutation ………………………………. Subject ………………………………………………………………………………………………………………………………………………….. Body ………………………………………………………………………………………………………………………………………………….. of ………………………………………………………………………………………………………………………………………………….. the ………………………………………………………………………………………………………………………………………………….. letter ………………………………. Complimentary close ………………………………. Signature ………………………………. (Name in capitals)