Listening is one of the most …
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Listening is one of the most important skills you can have. How well you
listen has a major impact on your job effectiveness and on the quality of
your relationships with others. For instance, we listen to obtain information.
We listen to understand. We listen for enjoyment. We listen to learn. Given
all the listening that we do, you would think we'd be good at it! In fact, most
of us are not, and research suggests that we only remember between 25
percent and 50 percent of what we hear, as described by Edgar Dale's
Cone of Experience. That means that when you talk to your boss,
colleagues, customers, or spouse for 10 minutes, they pay attention to less
than half of the conversation. Turn it around and it reveals that when you
are receiving directions or being presented with information, you aren't
hearing the whole message either. You hope the important parts are
captured in your 25-50 percent, but what if they're not? Clearly, listening is
a skill that we can all benefit from improving. By becoming a better listener,
you can improve your productivity, as well as your ability to influence,
persuade and negotiate. What's more, you'll avoid conflict and
misunderstandings. All of these are necessary for workplace success!
Effective speaking depends on effective listening. It takes energy to
concentrate on hearing and to concentrate on understanding what has
been heard. Incompetent listeners fail in a number of ways. First, they may
drift. Their attention drifts from what the speaker is saying. Second, they
may counter. They find counter-arguments to whatever a speaker may be
saying. Third, they compete. Then, they filter. They exclude from their
understanding those parts of the message which do not readily fit with their
own frame of reference. Finally, they react. They let personal feelings about
the speaker or subject override the significance of the message which is
being sent.
What can a listener do to be more effective? The way to improve your
listening skills is to practice "active listening." This is where you make a
conscious effort to hear not only the words that another person is saying
but, more importantly, the complete message being communicated. The
first key to effective listening is the art of concentration. If a listener
positively wishes to concentrate on receiving a message his chances of
success are high. Concentration is helped by alertness. Mental alertness is
helped by physical alertness. It is not simply physical fitness but also
positioning of the body, the limbs, and the head. Some people also find it
helpful to their concentration if they hold the head slightly to one side. One
useful way for achieving this is intensive note-taking, by trying to capture
the critical headings and sub-headings the speaker is referring to.
It may need determination. Some speakers are difficult to follow, either
because of voice problems or because of the form in which they send a
message. There is then a particular need for the determination of a listener
to concentrate on what is being said.
To the contrary, people perceive the best listeners to be those whoperiodically ask questions that promote discovery and insight. These
questions gently challenge old assumptions, but do so in a constructive
way. Good listening was consistently seen as a two-way dialogue, rather
than a one-way “speaker versus hearer” interaction. The best
conversations were active.
Good listeners made the other person feel supported and conveyed
confidence in them. Good listening was characterized by the creation of a
safe environment in which issues and differences could be discussed
openly. In these interactions, feedback flowed smoothly in both directions
with neither party becoming defensive about comments the other made.
Good listening invariably included some feedback provided in a way others
would accept and that opened up alternative paths to consider.
Of course, there are different levels of listening. Not every conversation
requires the highest levels of listening, but many conversations would
benefit from greater focus and listening skill. Consider the level of listening
which you would like to aim for. The higher, the better!
In addition, note-taking has been recommended as an aid to the listener. It
also helps the speaker. It gives him confidence when he sees that listeners
are sufficiently interested to take notes; the patterns of eye contact when
the note-taker looks up can be very positive, and the speaker's timing is
aided — he can see when a note-taker is writing hard and can then make
effective use of pauses.
Posture too is important. Consider the impact made by a less competent
listener who pushes his chair backwards and slouches. An upright posture
helps a listener's concentration. At the same time, it is seen by the speaker
to be a positive feature amongst his listeners. Effective listening skills have
an impact on both the listener and the speaker. These are the hallmarks of
great listening.
a. On the basis of your understanding of the above passage, make
notes on it using headings and sub-headings. Use recognizable
abbreviations (wherever necessary-minimum four) and a format you
consider suitable. Also supply an appropriate title to it.
b. Write a summary of the passage in about 80 words.
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