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Yogita Ingle 6 years, 4 months ago
After recording the business transaction in the Journal or special purpose Subsidiary Books, the next step is to transfer the entries to the respective accounts in the Ledger. Ledger is a book where all the transactions related to a particular account are collected at one place.
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The end product of financial accounting is the preparation of final accounts i.e., Trading account, profit and loss account, and balance sheet. With the help of these accounts, the proprietor or the owner of the business is can analyze the financial position of the business. While the Trading and Profit and Loss account exhibit the profitability of the business during a period of time, the Balance sheet displays the position of the assets and liabilities at a point of time.
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|
Basis of Difference |
Source Documents |
Vouchers |
|
Meaning |
It refers to the documents in writing, containing the details of events or transactions. |
When source document is considered as evidence of an event or transaction, then it is called voucher. |
Purpose |
It is used for preparing accounting vouchers. |
It is used for analysing the transactions. |
|
Recording |
It acts as a basis for preparing accounting voucher that helps in recording. |
It acts as a basis for recording transactions. |
|
Preparation |
It is prepared at the time when an event or a transaction occurs. |
It can be prepared either when an event or a transaction occurs, or later on. |
|
Legality/Validity |
It can be used as evidence in the court of law. |
It can be used for assessing the authentication of transactions. |
|
Prepared By |
It is prepared by the persons who are directly involved in the transactions, or who are authorised to prepare or approve these documents. |
It is prepared by the authorised persons or by the accountants. |
|
Examples |
Cash memo, invoice, and pay-in-slip, etc. |
Cash memo, invoice, pay-in-slip (if used as evidence), debit note, credit note, cash vouchers, transfer vouchers, etc. |
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